Game Change Request

PROCEDURE

FAQs

		GUIDELINES & PROCEDURE REVIEW Before making any Game Change Request, always review the current Game Change Guidelines and Game Change Procedure. Be certain to review the valid reasons for requesting and granting a game change, the required lead time, and the incurred cost for making game change.
		ESTABLISH PROPOSED GAME CHANGE The coach requesting the game change is to email or telephone the the coach of the opposing team to establish a mutually agreeable date, time, and field location for the proposed schedule change.
		SUBMIT FORMAL CHANGE REQUEST The coach requesting the game change, and using the infomration agreed upon with the opposing coach, will complete and submit the formal York USA Game Change Request Form. This form will automatically be forwarded to the opposing Coach, both Club Presidents, and the League Office.
		CLUB LEVEL APPROVAL OR REJECTION The opposing team Coach and each affected Club President, after reviewing the formal change request email notification, will "Reply All" signifying either their Approval or Rejection of the game change request.
		LEAGUE LEVEL APPROVAL OR REJECTION After receiving the formal change request email notification and the approval email from the opposing coach, The League Office (Registrar, Administrator, Games Comissioner, etc.) will review the request for validity. If the request is deemed valid, the Games Comissioner will verify field availability before ruling on the request. If approved, both Coaches, both Club Presidents, and the Referee Assignor will be notified of the change. If rejected, then both Coaches and both Club Presidents will be notified; the originally scheduled game will stand.

What is a valid change request?
Game Change Requests will only be accepted when the requesting team has conflicts with scheduled State Cup Games, Sanctioned Tournment Games. Unplayable Field Conditions at the originally scheduled field or Emergency Situations (per League Office Approval) may also represent valid game change requests.

My team will have too few players because of another event, what now?
Too few players because of conflicts with another event is not a valid condition for a game change request. However, if the opposing Coach is agreeable, the League Office will consider a formal Game Change Request.

Can a Coach request a game change because he/she can not attend a game?
The unavailability of coaches is not a valid condition for a game change request. Any EPYSA Carded Coach, even carded coaches from other clubs or leagues, can coach any team within the EPYSA family. However, if the opposing Coach is agreeable, the League Office will consider a formal Game Change Request.

How much time is required to get a game change approved?
Except for State Cup Game conflicts and Unplayable field conditions, all game change requests must be submitted prior to the end of the fourth (4th) week of the season. Any game change request must also be submitted at least two (2) weeks prior to the game to be rescheduled or two (2) weeks prior to the requested date, whichever is sooner.

Do game change request incur any penalties?
Yes. A fee of $75.00, payablke to York USA, will be assessed against the club of the requesting team. Exceptions to the fee include Initial Scheduling, approved Emergency Situations, State Cup Games, or Sanctioned Tournaments with more than three (3) weeks notice.